Oracle ERP Accounts Payable Automation Case Study
Angel Trains is one of Britain’s leading train asset management companies. They provide innovative and sustainable solutions to modernise and improve the UK’s train fleet and deliver rolling stock that meets the needs of passengers. Since 1994, Angel Trains has invested over £5 billion in new rolling stock and refurbishment programmes, supporting thousands of skilled jobs in the UK-wide rail supply chain.
For more information on Angel Trains please go to www.angeltrains.co.uk
The invoice processing software Angel Trains had in place was reaching the end of its life - it was outdated and no longer supported by the provider.
This prompted the search for an alternative and Claremont, the Oracle services provider suggested they look at our Mi Invoices product.
Their brief included several ‘must haves’
A system that would enhance their customer service levels and support the growth of the company
As much automation as possible to save time and human error
Provide a better interface with Oracle Speedy implementation
Iron out issues with VAT processing
A provider who is supportive and proactive in responding to customer quirks
We listened carefully to Angel Trains initially to get a full picture of their invoice processing requirements and the issues they had with their existing system and quickly concluded that we could help them and tick all the boxes on their list of requirements. The first step was to do a proof of concept for them so they could see and get a feel for how our software would work in practice within their organisation, using their own invoices. We guided and worked very closely with the team at this stage to ensure they understood how it worked and how it could enhance their day-to-day operations. This proved to be a winner in the decision-making process.
We also advised them on how best to communicate with their suppliers to ensure a smooth transition to using pdf invoices. After some initial reluctance from suppliers to provide pdf invoices, the majority have understood the benefits and the transition has been very smooth.
The invoice processing software has helped Angel Trains achieve their automation goals. They now receive all invoices via email and no longer have to print, scan and manually input them on to their system. There is therefore a greater degree of accuracy and fewer delays to processing invoices meaning suppliers are more likely to get paid on time.
All the issues they were experiencing with the old system have been resolved including a particular issue with inter-company VAT invoices.
The accounts payable team now has a much clearer view and greater control over their invoice processing as a whole. They have a better snapshot view of financial information making reporting and budgeting easier to manage. The whole system is streamlined, and efficiencies have been gained across the business.
Not only this but it has also enhanced the roles of some of the team members. One of the assistants has been freed from manual repetitive work and progressed to doing more accountancy work adding more value to the business and their career.
For more information on invoice automation read our Mi Invoices
“I’m not sure we realised that our invoice process could be improved upon until we got Mi Invoices. The positive difference it has made is huge and its integration has been seamless. Arcivate couldn’t have done any more to accommodate our particular needs. They give 100% support; they listen and have responded to our every need.”
If you are looking for an Oracle Invoice Automation partner who can help you with your Accounts Payable processes, fill in the form below or give us a call.